How to Use the Awaken Business Portal
This is a guide on how to use Awaken for your business. It walks through how to label the activity in crypto-native terms, and then push clean journal entries into QuickBooks or another ledgering system.
Who This Is For
If your business touches crypto and keeps books in a real ledgering system, this is built for you. That includes:
LLCs holding, trading, or receiving crypto
C Corps that need clean entries for financial statements and tax filings
Any entity already running QuickBooks or a similar ledger that needs on-chain activity to show up in it correctly
You do not need to be a crypto-native company. If you accept payment in stablecoins, hold treasury assets on-chain, pay contractors in crypto, or have a single wallet doing something once a quarter, the same workflow applies.
The point is that your accountant should not have to hand-enter blockchain data into your books.
The whole workflow has three phases:
Add your accounts and reconcile your data
Link your third-party ledgering system and map your chart of accounts
Sync transactions to that ledgering system
Phase 1: Add Accounts and Label Transactions
Start on the Accounts page. From there you can add any account you want to track:
Self-custody wallets
Centralized crypto exchanges
Other on-chain accounts
Once an account is connected, Awaken automatically imports its transaction history. Those transactions appear in the Transactions tab, ready to be reviewed.
From the Transactions tab, you go through and label each transaction. Awaken ships with a set of labels built specifically for crypto activity, so you are not forced to squeeze a staking reward or an NFT sale into a generic category. You might label one transaction as income, another as an expense, and so on.
These labels matter for more than reporting. Each one is designed to map to a corresponding account inside QuickBooks or whichever ledgering system you use. Good labeling here means less manual work later.
Phase 2: Connect Your Ledgering System
Once your transactions are labeled, go to the Integrations tab and click Add connection. Select the ledgering system you want to connect and authorize it.
After the connection exists, click to expand it.
You will see a two-column view:
On one side, your accounts in Awaken
On the other side, the accounts you can map them to in QuickBooks
Mapping Your Chart of Accounts
Awaken organizes activity into a handful of account types, including:
Asset accounts for coins, NFTs, and other holdings
Realized gain and loss
Income
You choose which QuickBooks account each one maps to.
This step is optional:
You can skip it entirely and still sync transactions. But setting it up once saves time on every sync that follows. When mapping is in place, labeling a transaction as income in Awaken means that transaction automatically lands in the right income account in QuickBooks when you hit sync. No repeated account selection.
Mapping is also not a lock-in. You can override the mapped account on any individual transaction when the default is not what you want.
Phase 3: Sync Transactions
Open the QuickBooks tab. This shows every transaction in Awaken alongside the controls to push it into your ledger. There are two ways to do it.
Option 1: Sync One Transaction at a Time
Click a transaction to open it.
Review the entry. Awaken shows the full double-entry breakdown, including debits and credits across accounts such as gain and loss, coins, distributions, and transfer fees.
Choose the QuickBooks account each line should post to. For example, if you have a realized gain and loss account, select it for the gain and loss line.
Click Sync to QuickBooks.
Option 2: Categorize and Bulk Sync
Apply a category directly to the transaction in the list view. For example, set the whole transaction to income.
Click Sync at the top of the page.
Awaken pushes everything through with the correct account assignments.
Either way, the sync is not always instant. QuickBooks can be slow to accept entries, so give it a moment. Once the entry lands, the transaction moves into the Synced tab so you always know what has already been recorded.
What Actually Gets Posted
The figures that sync are the realized gain and loss amounts on each transaction. The current version of the sync is built primarily around gain and loss reporting.
Awaken also passes through the supporting detail. Transaction hashes and related on-chain information are written into the memo field of the entry in your ledgering system. That means your audit trail follows the transaction into QuickBooks instead of staying stranded in a separate tool.
Questions or Feedback
The gain and loss sync is an area we are actively building out, so if there is behavior you want to see changed or added, we want to hear it.
Reach us at team@awaken.tax.